Job Summary

Headquartered in Irvine, California, our client specializes in the development of sophisticated financial solutions for senior citizens. Financial professionals who serve clients in a wide variety of markets across the country utilize our client’s products, all based on a solid foundation of traditional financial planning instruments including Insurance Derivatives, Asset Financing, and Real Estate Derivatives. Additionally, our client has a successful capital markets strategy to sell financial assets on the secondary market.

Our client is growing and the company has created a progressive and vibrant corporate culture, attracting bright and articulate professionals excited by the company’s vision. While our client is considered an early-stage company, it enjoys all the benefits that a start-up company offers while minimizing the downside. Our client values work-life balance and it is owned by a successful and well-funded parent company.

With attractive compensation plans, generous benefit packages, a commitment to employee development and a rock solid reputation, our client should be your company of choice.

Our client is looking for a highly professional, self-motivated, organized, fast-learner, with superior social skills. The primary support will be for two executives: the Company’s Chief Operations Officer and General Counsel. This position will also support others in both Operations and Legal. You will interact with high level business and legal affiliates. You will serve as part of an administrative team. Primary duties include: handling high volume of incoming calls, managing two or more schedules, and coordinating travel and office functions. You will also run occasional errands, and therefore must have reliable personal transportation. You must be able to multitask and handle fast-paced situations.

• 3+ years of experience assisting a top level executive
• Legal Assistant experience would be added advantage
• Experience in a financial or insurance related business preferred
• College degree preferred
• Strong language, writing and proofreading skills; ability to compose business correspondence
• Customer Service & Receptionist experience a plus
• Strong travel and company event planning skills
• Superior knowledge of Microsoft Outlook and Word
• Knowledge of PowerPoint and Excel is highly desirable
• Knowledge of basic office equipment (faxes, scanners, copiers)

Other Duties Include:

• Maintaining files
• Some personal errands may be required
• Greeting guest affiliates and monitoring their needs

Ideal Candidate:

• Superior executive administrative support skills
• Self-motivated, organized, fast-learner, with superior social skills
• Must be proactive and anticipate needs
• Detail-oriented
• Strong multi tasking skills
• Positive attitude
• Calm under pressure, not easily flustered
• Reliable and Punctual; no tardiness or frequent absences
• Have superior follow-up skills